The Stores & Purchase (S&P) Section at IIITA ensures the efficient and transparent procurement of all goods, works, and services required for teaching, research, and administration. We follow Government of India guidelines, including the General Financial Rules (GFR) 2017, the Manual of Procurement of Goods, and the Manual of Procurement of Services, along with IIITA’s internal procurement norms, to procure items in a timely, fair, and accountable manner.

Using digital platforms such as the Government e-Marketplace (GeM) and the Centralised Public Procurement Portal (CPPP), the section streamlines tendering, quotations, and purchase orders, ensuring transparency, economy, and sustainability.

Since 1 August 2025, all invoices are entered into the Institute’s ERP system, from which stock registers and inventory reports are generated; manual entries in hard-copy stock registers have been discontinued.

The S&P Section manages end-to-end activities—from indents and technical specifications to inventory control, issuance, scrap management, and audit-compliant documentation—so that departments, faculty, and students receive the right materials at the right time.

The Stores & Purchase (S&P) Section at IIITA is the central nodal unit responsible for the planning, procurement, inventory management, issuance, and disposal of goods, works, and services required across the Institute. Our primary objective is to support academic, research, and administrative activities by ensuring that all departments, students, staff, faculty, and officers receive the necessary resources in a timely, fair, and transparent manner.

In line with Government of India guidelines, including the General Financial Rules (GFR) 2017, the S&P Section follows principles of efficiency, economy, and transparency in every transaction. The Institute has adopted an online digital procurement framework that leverages platforms such as GeM and CPPP.

These tools standardize the tendering process, simplify quotation and contract management, and enhance transparency, sustainability, and audit readiness.

Scope of Procurement

• Equipment and instruments
• Furniture and fixtures
• Raw materials, spares, and consumables
• Chemicals, glassware, and laboratory supplies
• Stationery and office supplies
• Publications and printing works
• Services such as annual maintenance contracts (AMC), outsourced manpower, security services, and technical support
• Works including civil construction, electrical and mechanical works, renovation projects, and allied infrastructure activities
• Procurement of proprietary and software-based items

Inventory & ERP Management

The section manages the Institute’s inventory and stores operations, including receipt, quality-check, storage, stock-taking, and controlled issuance.

Detailed stock registers are maintained through the ERP system and generated automatically from invoice entries. Since 1 August 2025, manual entries in hard-copy stock registers have been discontinued.

This digital transformation ensures real-time inventory visibility, minimizes manual errors, and provides audit-ready records aligned with institutional and statutory norms.

Scrap Management

The S&P Section also oversees scrap management including identification, segregation, valuation, and disposal of obsolete or condemned items in a transparent and environmentally responsible manner.

Disposal activities are carried out through approved procedures such as auction, forward auction, or other authorized methods while ensuring compliance with financial and environmental regulations.

Continuous Improvement

The S&P Section continuously strives to improve workflows, introduce user-friendly digital systems, and strengthen collaboration with user departments.

Through automation, ERP-based inventory management, e-procurement, and systematic scrap disposal mechanisms, the section aims to enhance operational efficiency, reduce processing time, and ensure optimal utilization of public resources.